I. Guiding Principles for the Use of Email at the Law School

Official University Policies
Nothing in these guidelines is intended to conflict with the Washington University Computer Use Policy, the Washington University Policy on Sexual Harassment, and all other appropriate policies.

Professional conduct should guide use.
Because academic and student users of the Law School email system send email as representatives of the Washington University and Law School community, they are expected to conduct all use of the system according to professional standards, common courtesy, and common sense.

Guidelines apply to all email users.
These policies apply to faculty, staff, and students equally.

Guidelines are not meant to be unduly restrictive.
It is not the intent of these regulations to interfere with or restrict private communications between individuals. Nor is it the intent of these policies to deny access to recognized student organizations and related student service departments who wish to announce upcoming events that may be of interest to members of the School community.

For these policies, "use of interest to the School" and "University business" shall not prohibit or restrict use of the email system in non-profit communication on one's own time when that use is consistent with broader interests of the School to create well-informed, knowledgeable citizens who participate in the culture beyond the School.

II. Email Administration

Usernames and Email Addresses
Email addresses will be the same as the account name which is a combination first initial, middle initial and last name to ensure a unique account. Custom or vanity addresses or aliases are not available.

Storage Limits

System Action Student Accounts Staff/Faculty/ Accounts
Warn 20 MB 50 MB
Prohibit Send 35 MB n/a

Accounts which exceed these quotas will be restricted from sending message until the mailbox is below the quota. If necessary, requests to increase quota limits can be sent to the Computer Support for review by the Dean of Information Resources. Modifications to quotas will be made only for legitimate academic purposes.

Schedule for Account Deletions

Graduating Law School Students:

All graduating students should immediately activate a GO Wustl email account if you haven't done so already. This account will remain active forever. All email sent to the @wustl.edu address will start being forwarded 24 hours after the GO account is activated. After the account deletion date all email sent to the Law School account will also be forwarded to the GO account. It is important that you download all email from the Law School account if you wish keep a copy. Any popular email client (Outlook, MAC Mail, POP3/IMAP) has the capability to download your mail.

Graduation Date Account Deletion Date
May June 30th
December January 30th

 

Alumni E-Mail Forwarding

The Washington University Alumni Association offers free E-mail Forwarding for all alumni registered with the Alumni Online Directory. To participate, you must be a registered user of the on-line Alumni Directory. If you are already registered, activate your e-mail forwarding account online at http://www.wustlconnections.com/login.asp. If you are not registered, you will need to register as a new user at http://www.wustlconnections.com/newuser.asp.

III. Provision of Email Services

Account Eligibility
The Law School provides faculty, staff, and students with the use of email accounts. Students from other schools who are enrolled in courses at the School are also provided with the use of email.

Email users have the ability and right to use email:
Email users are prohibited from using email:
Monitoring, privacy, and other issues:

IV. Privacy

 

Data files and messages traversing the Law School network are not completely private.
Law School reserves its right, as owner of the network and the computers in question, to examine, log, capture, archive, and otherwise preserve or inspect any message transmitted over the network and any data files stored on University-owned computers. All users must recognize that electronic communications are by no means secure, and that during the course of ordinary management of computing and networking services, network administrators may inadvertently or be required to view user files or messages. In addition, if a user is suspected of violations of University policies or guidelines regarding computer and email use, that user's privacy is superseded by the University's requirement to maintain the network's integrity and the rights of all network users. In the event of criminal or legal investigations, the Law School may also be required to provide copies of email messages to the appropriate authorities.

V. Enforcement

Reporting Complaints
Complaints by any user receiving electronic transmissions, or complaints concerning any other violation of these policies, may be submitted to Dean of Information Services or the Network and System Administrator

Minor Infractions
Minor infractions of these policies, when accidental are generally resolved informally. Administration may contact the party or parties involved through electronic mail informing them of the infraction, or may schedule in person discussion and education sessions to revolve the infraction. Every attempt will be made to resolve the infraction at this level and to prevent further infractions.

Repeated Infractions and Serious Misconduct
Repeated minor infractions or serious misconduct may result in the temporary loss of computer access privileges or the modification of those privileges to prevent the party or parties from further violations pending appropriate action. Offenders will be referred to their sponsoring advisor, department, employer, or other appropriate University office for further action. If the individual is a student, the matter may be referred to the Registrars Office for disciplinary action. Temporary or permanent loss of computer access privileges may result, as determined by the appropriate disciplinary overseers. (More serious violations include, but are not limited to unauthorized use of computer resources, attempts to steal passwords or data, unauthorized use or copying of licensed software, repeated harassment, or threatening behavior.)

Any offense which violates local, state, or federal laws may result in the immediate loss of all University computing privileges and the offence will be referred to appropriate University offices and/or law enforcement authorities. If necessary, such instances may result in the suspension of computing service until the matter is resolved. Users are advised that anyone who tampers with computer equipment, computer software, or computer data may be subject to civil and/or criminal penalties.

Users may appeal any decision to the Dean of Information Resources.